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How to create a team in Microsoft Teams

In this post, we’ll take a look at how you can quickly create a team in Microsoft Teams.

What is a team?

A team in Microsoft Teams is the top-level container for channels within the “Teams” tab. As the name suggests, it typically represents a bunch of people working together towards a common goal such as a project or shared interest.

Channels are contained within a team, and allow for specific topics of conversation & collaboration. For example, you may have a ‘Sales & Marketing’ team that has the following channels each of which can be made public or shared privately:

  • General
  • Monthly Reports
  • Celebrations

Behind the scenes, when you create a team a Microsoft 365 group is also created in Azure Active Directory. Upon team creation, a new SharePoint site is created (or linked, if your team is an existing Microsoft 365 group) that in time will hold your channel’s documents and files.

How can I create a team?

Note: If you’re not seeing the ability to create a team as shown below, your organisation admin may have restricted the ability for employees to create new teams.

  1. Open the Microsoft Teams app, or the web interface if you don’t have it installed
  2. At the bottom of the “Teams” column, click “Join or create a team”
  3. Click “Create a team”
  4. Choose “From scratch” to create a brand new team, or select “From a group or team” to use an existing Microsoft 365 group within Azure Active Directory. You can also select from a number of templates, including management of projects, events and employee onboarding. These templates include common channels and apps that relate to the type of template selected – for example, the onboarding template includes 4 channels by default – general, announcements, employee chat and training. It also installs 9 apps that Microsoft think are useful for onboarding teams, such as Bulletins, Employee Ideas and Milestones.
  5. Next you’ll be asked about the type of team you want to create. Each option has a brief description below the title, but in essence you can choose to create public teams (where anyone in your organisation can join, via the directory), private teams (people need to be invited to join) or org-wide (everyone in your organisation is automatically added)
  6. Lastly you’ll need to give your team a name.

Once completed, your team will show soon after. There may be a brief delay before it appears while Microsoft scaffolds the SharePoint site & provisions the team.

Can I delete a team?

Yes, assuming your administrator hasn’t restricted access & you’re an owner of the team. To delete a team, click the ‘…’ at the end of the team name and choose ‘Delete the team’.

Note that all channels, files, conversations, and the Microsoft 365 group itself will be removed, so be sure there’s nothing left that you wish to refer to at a later point before deleting.

Connect Twitter to Microsoft Teams

Looking for an easy way to integrate Twitter with Microsoft Teams? In this article, we’ll look at some options now that Microsoft has removed the Twitter connector.

Power Automate (Free tier, 1st party)

If you’re looking for a way to integrate Twitter without paying for a third-party tool and you’ve already got a Power Automate license, then this is your best bet. By using Power Automate, you can do things like:

Zapier

Similar to Power Automate, Zapier allows you to setup workflows to post messages on your behalf into channels in your Teams workspace.

In fact, the most popular Zapier Microsoft Teams/Twitter integration is that which posts messages into a channel containing a mention. You can also readily customise the workflows to suit your needs.

MailClark (Paid, 3rd party)

This app is available from App Source, and allows you to quickly connect multiple Twitter accounts to Teams and monitor them. You can be notified almost immediately when someone responds or tweets your accounts.

You can also use MailClark to quickly triage issues & ping the right people from your team to investigate customer enquiries faster. Pricing starts at $5 per active user, per month.

Twitter connector (now deprecated)

This connector used to allow you to connect Twitter and Teams directly, and was provided by Microsoft.

However, it has since been removed as Microsoft decided to no longer continue supporting and maintaining the connector.

Photo by Joshua Hoehne on Unsplash

Best Microsoft Teams vacation calendar

Are you looking for an easy way to share your teams vacation calendar on Microsoft Teams? We’ve rounded up the best ways to do this for you.

Microsoft Shifts (free)

If you’re using a licensed version of Microsoft Teams (and not the free personal edition) then you’ll have access to Microsoft’s rostering app called Shifts. If you can’t see it in your ‘Apps’, check with your Office 365 administrator to ensure the app has been enabled in the Teams admin portal.

Within Shifts you can setup rosters that show when someone is available, on vacation or away ill. Amanda Sterner goes into more detail here about how you can best use Shifts for vacation tracking.

Vacation Tracker (paid)

Vacation Tracker is a third-party app available in the Microsoft Teams app store, but is designed to be a one-stop shop for managing vacations and leave requests.

It features a bot to help create leave requests, as well as a tab page to show leave calendars, leave statistics and more.

You can check it out here.

Leave Request by LTAPPs (paid)

This app is also a paid third-party app from App Source, but it too allows you to setup and manage leave requests and more. This one also has integration with SharePoint, with all data persisted in a SharePoint site.

Leave Request also supports email notifications, reporting, exporting to Excel and Word and more.

You can install the app here.

Channel Calendar app (free)

If you’re looking for a free alternative, and don’t have access to Shifts then using the in-built Channel Calendar app can be useful. While you don’t get the more advanced leave request tracking you get with the paid apps, you can use the free Calendar app to “book out” leave for people within your team. This can be done by creating a meeting during the time that an individual is away.

There are a couple of downsides to this app however. While the app shows as a tab in your channel, each event (or leave request) generates a Microsoft Teams meeting and also gets posted back to your Teams channel when created. The form for creating the event cannot be modified either, so those requesting leave will feel like they’re creating a new meeting.

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